STANLY COUNTY AMATEUR RADIO CLUB, INC.
Constitution and By-laws

CONSTITUTION

PREAMBLE

We, the undersigned, wishing to secure for ourselves the pleasures and benefits of the association of persons commonly interested in AMATEUR RADIO do hereby constitute ourselves THE STANLY COUNTY AMATEUR RADIO CLUB and do enact this constitution as our governing law. It shall be our purpose to facilitate the exchange of information and general cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of Amateur Radio in the general community.

ARTICLE 1 - MEMBERSHIP
Sec. 1 All persons interested in Amateur Radio shall be eligible for membership. Membership shall be by application and election upon such terms as the club shall by its By-Laws provide.

Sec. 2 Only those persons who are present at the first meeting and whose names are signed to this Constitution shall be considered Charter Members.

Sec. 3 Title to all real property and equipment shall be vested in the active members.

ARTICLE 2 - OFFICERS
Sec. 1 There shall be four officers of this club: president, secretary, treasurer, and call sign trustee.

Sec. 2 The president, secretary, and treasurer shall be elected for a term of one year, by ballot of the members present at the September meeting. The positions of secretary and treasurer may be combined into the position of secretary/treasurer. Combining the positions of secretary and treasurer will require a 2/3 vote of the members present. This vote to combine may take place immediately prior to the elections of officers at the September meeting.

Sec. 3 The elected call sign trustee shall serve until his successor has been elected and qualified.  The successor will be “qualified” when the FCC has updated its database with the name of the new trustee.

Sec. 4 Vacancies occurring between elections must be filled by special ballot at the first regular meeting after the vacancy occurs.

Sec. 5 Officers may be removed on motion carried by a three- fourths vote of the membership.

ARTICLE 3 - DUTIES OF THE OFFICERS
Sec. 1 The President shall preside at all meetings of this club and conduct the same according to the rules adopted. He shall enforce due observance of this Constitution and By- Laws, decide all questions of order, sign all official documents that are adopted by the club, and perform all customary duties pertaining to the office of President.

Sec. 2 The Treasurer shall receive and receipt for all monies paid to the club. He shall keep an accurate account of all monies received and expended. He shall pay no bills without proper authorization. He shall submit an itemized statement of disbursements and receipts at least quarterly. He shall at the expiration of his term turn over everything in his possession belonging to the club to his successor.

Sec. 3 The Secretary shall keep a record of the proceedings of all meetings, keep a roster of members, carry on all correspondence, and read communications at each meeting. It shall bethe duty of the Secretary to keep the Constitution and By-Laws of the Stanly County ARC and have same with him at every regular and special meeting. He shall cause all amendments, changes and additions to be noted thereon and shall permit the same to be consulted by members upon request.

Sec. 4 The call sign trustee will be the person of record with the FCC, for the club's call signs. This trustee will authorize any use of the club's call signs. The call sign trustee will be responsible for the renewal of the club’s call signs and any other changes directed by the club membership.

ARTICLE 4 - MEETINGS
Sec. 1 The By-Laws shall provide for regular and special meetings. At meetings, five members, of which one must be an elected officer, shall constitute a quorum for the transaction of business.

ARTICLE 5 -DUES
Sec. 1 The Stanly County ARC by majority vote of those present at any regular meeting may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization within its objective as set forth in the preamble. Nonpayment of such dues or assessments shall be cause for expulsion from the club within the discretion of the membership.

ARTICLE 6 - AMENDMENTS
Sec. 1 This Constitution or the By-Laws may be amended by a two- thirds vote of the members present. Proposals for amendments shall be submitted in writing at a regular meeting and may not be voted on until the next regular meeting.

ARTICLE 7 - RULES

Sec. 1 Robert's Rules of Order may be instituted by the President.

                                                              BY-LAWS
Sec. 1 - MEMBERSHIP
Membership, by application provided by the club, shall be divided into three groups as follows:
A. Regular members being those paid up members with voting and operating privileges.
B. Student members being those paid up members engaged in full time schooling with voting and operating privileges.
C. Family members being those paid up members residing at the same address as a regular member and having voting and operating privileges.

Sec. 2 - MEETINGS
Regular meetings shall be held monthly, except December, at such place and time as the President shall order. Special meetings may be called by the President upon written request of any five members of the club. Notices shall be sent to all the members informing them of the special meeting and the business to be transacted. Such notices shall be so sent that they shall arrive at least twenty four hours before the time therein set for the meeting. It is the responsibility of each member to have a current valid “email” address on file with the secretary. Electronic Mail is the preferred manner of delivery. If there are club members without email addresses, the secretary will send a notice of the meeting via ground mail. Only such business as is designated in the said notice shall be transacted at such special meetings.

Sec. 3 - DUES
Annual dues shall cover the period of July 1 through June 30.

A yearly amount of $12 for regular members is assessed for dues in accordance with the provisions of Article 5 of the Constitution to provide funds for current expenses. Dues shall ordinarily be paid in advance of the dues year.  A yearly amount of $6.00 for student and family members is assessed for dues in accordance with the provisions of Article 5 of the Constitution to provide funds for current expenses. Dues shall ordinarily be paid in advance of the dues year.

Members in arrears 30 days dues shall be notified and if not paid within 30 days of notification will be dropped from membership in the club.

Sec. 4 - COMMITTEES
The President will appoint special committees as required.

Sec. 5 - NON- PROFIT STATUS
The Stanly County Amateur Radio Club, Inc. shall operate as a non profit corporation. No officer shall receive any remuneration for his services to the corporation. The operation shall not accrue to the financial gain, directly or indirectly, to any officer or member.

This Constitution and By-Laws formally adopted at a regular meeting of the Stanly County Amateur Radio Club (ARC) held January 6, 1957 and amended at regular meetings held June 5, 1966, October 4, 1977, July 12, 1979, July 9, 1981, March 30, 1989, March 27, 1997, July 22, 2004, and September 24, 2009.